The compliance evidence layer for every workforce.

ReadSignFlow is the compliance management platform for workforce policy acknowledgement — policy management software, real-time compliance tracking, and tamper-evident audit trail software in one system. It proves every policy was delivered, opened, and acknowledged across office staff, frontline workers, and contractors — each recipient confirming they reached the end of the document before they sign — and exports an audit-ready evidence pack on demand. Purpose-built read-and-sign software for regulated teams, not a generic e-signature tool — in short, the compliance evidence layer every workforce can prove against.

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How it works

Reach every worker, not just the inbox

Delivery over email, printable QR posters, and the recipient portal — with SMS and WhatsApp in integration — means frontline and contractor staff — the 80% of the global workforce that is deskless (Emergence Capital, The Rise of the Deskless Workforce) — read and sign on their own phone, with no app, no corporate email, and no password. A real-time compliance tracking platform shows who has signed and who is overdue, live.

Confirmed read, then signed

A read gate keeps the sign button locked until the recipient confirms they have reached the end of the document; each acknowledgement then captures signer identity, intent, the device and IP address, and a UTC timestamp, aligned with eIDAS (EU/UK) and the US ESIGN Act / UETA.

Automated reminders and escalation

Reminders go out automatically as each person's deadline approaches (T-7, T-3, and T-24 hours), quiet hours are respected, and anyone still outstanding is escalated to their manager — a compliance escalation workflow instead of a chasing spreadsheet.

Audit-ready evidence in one click

Every campaign exports as an audit pack: the signed PDF for every person plus an append-only, tamper-evident event log covering delivery, opens, read confirmations, reminders, escalations, and signatures — audit trail software that produces audit-ready documentation on demand.

Workforce compliance automation (JML — joiner / mover / leaver)

Your HRIS pushes joiner, mover, and leaver events to our REST API or webhooks — Workday, BambooHR, SuccessFactors, or your own system — and no native connector is required or provided. Each event assigns, reassigns, and retires the right policy packets, so policies follow the employee without anyone touching a spreadsheet.

Plans

Free forever for up to 20 employees (no card). Starter is $119/month, or $99/month billed annually, for up to 100 employees; Growth is $1.50 per active employee/month ($1.20 on annual billing) with a 100-employee minimum; Enterprise adds dedicated tenancy, ID-verification upload at signing, a planned EU data region, and procurement support. Paid plans have no trial: every paid plan is charged at checkout, from day one (Growth at the 100-employee minimum), and the Free plan is the way to try the product. Every paid plan carries a 14-day money-back guarantee: cancel within 14 days of your first charge and that charge is refunded in full. Free has nothing to refund.

Frequently asked questions

What is ReadSignFlow?

ReadSignFlow is a B2B compliance platform for workforce policy acknowledgement — a purpose-built way to prove your people received, confirmed, and signed the policies, bulletins, and procedures they're required to. Organisations distribute a document to every employee and contractor over email, QR, and the recipient portal (SMS and WhatsApp coming soon), track who has opened, confirmed, and signed the exact version, and export audit-ready evidence in one click. It is operated by Astrolabix LLC and built for compliance, HR, risk, and operations teams — not a generic e-signature tool.

How is ReadSignFlow different from DocuSign or a generic e-signature tool?

E-signature tools are built for one-off transactions — a contract, an offer, a form sent to a handful of known signers. ReadSignFlow is built for sending the same policy to your whole workforce: it enforces a read gate before anyone can sign, chases stragglers automatically, reaches frontline workers who have no corporate email, and tracks completion across the full population rather than only the people who opened an envelope. The practical differences are reach, manager escalation with per-person compliance tracking, and a one-click audit pack — see the full comparison at readsignflow.com/compare/esignature.

Can it reach staff who have no corporate email?

Yes — this is the core of it. ReadSignFlow delivers a secure magic-link over email, printable QR posters, and the recipient portal (including on a shared tablet in a break room), so frontline, deskless, and contractor staff read and sign on their own phone with no app and no login. SMS and WhatsApp delivery is in integration and coming soon. It closes the biggest gap in workforce compliance: the people who never see a corporate inbox but still have to acknowledge every policy.

How do I prove employees have read a policy?

Send it as a ReadSignFlow Read & Sign campaign. A read gate keeps the sign button locked until the recipient's device confirms they have reached the end of the document, and every acknowledgement records signer identity, intent, and a UTC timestamp in an append-only, tamper-evident event log. What you can put in front of an auditor is precise: this named person, from this device and IP address, confirmed reaching the end of this exact document version and acknowledged it at this moment. Export the campaign audit pack to hand it over: a completion report plus a signature record and a full event trail for every person.

How do I track employee policy acknowledgment?

From one real-time dashboard: every person moves through sent, delivered, read, and signed, with filters by department, site, and role, and a live exception list of exactly who hasn't signed yet. This compliance tracking works for any document — policies, SOPs, safety bulletins, handbooks — and feeds the completion reports your managers quote and your auditors test. Employee policy acknowledgment stops being a spreadsheet you maintain by hand and becomes a status you can see at a glance.

What evidence do I get for an audit or inspection?

A one-click audit pack: the signed PDF for every person plus an append-only, tamper-evident event log covering delivery, opens, reads, reminders, escalations, and signatures. It is audit-ready documentation with a SHA-256 manifest, so a regulator or auditor can verify its integrity independently. The pack shows who signed exactly which version, when, and over which channel — defensible proof across your whole population, with no sampling.

Does it integrate with our HRIS or ATS?

Your HRIS or ATS pushes people and joiner/mover/leaver (JML) events to our REST API or webhooks. Workday, BambooHR, SuccessFactors and others can all do this; there is no native connector to install, and we never hold credentials for your HR system. Policy assignments then follow your staff automatically as they join, change role, or leave — new hires get their day-one pack, movers pick up newly required policies, and leavers are locked into the audit log.

How much does it cost?

ReadSignFlow is free forever for up to 20 employees — no card, no time limit. Paid policy acknowledgement software starts at Starter ($99/month billed annually, or $119 month-to-month, up to 100 employees), scales through Growth ($1.50 per active employee per month, or $1.20 on annual billing, with a $150/month minimum — $120/month on annual), and tops out at Enterprise (custom, with single sign-on, advanced security controls, and procurement support). Paid plans have no trial: every paid plan is charged at checkout, from day one (Growth at the 100-employee minimum), and the Free plan is the way to try the product. Every paid plan carries a 14-day money-back guarantee: cancel within 14 days of your first charge and that charge is refunded in full. Free has nothing to refund. Full plans at readsignflow.com/pricing.

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