Policy acknowledgment software for HR and compliance teams.

The compliance evidence layer for every workforce.

ReadSignFlow is the compliance management platform for workforce policy acknowledgment — policy management software, real-time compliance tracking, and tamper-evident audit trail software in one system. It proves every policy was delivered, opened, and acknowledged across office staff, frontline workers, and contractors — each recipient confirming they reached the end of the document before they sign — and exports an audit-ready evidence pack on demand. Purpose-built read-and-sign software for regulated teams, not a generic e-signature tool — in short, the compliance evidence layer every workforce can prove against.

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How it works

Reach every worker, not just the inbox

Delivery over email and the recipient portal — with SMS, WhatsApp and Enterprise QR campaigns coming soon — means frontline and contractor staff — the 80% of the global workforce that is deskless (Emergence Capital, The Rise of the Deskless Workforce) — read and sign on their own phone, with no app and no corporate mailbox (a personal email address works), and no password for the emailed link. A real-time compliance tracking platform shows who has signed and who is overdue, live.

Confirmed read, then signed

A read gate keeps the sign button locked until the recipient confirms they have reached the end of the document; each acknowledgment then captures signer identity, intent, the device and IP address, and a UTC timestamp, aligned with eIDAS (EU/UK) and the US ESIGN Act / UETA.

Automated reminders and escalation

Reminders go out automatically as each person's deadline approaches (7 days, 3 days, and 24 hours before it), quiet hours are respected, and anyone still outstanding is escalated to their manager — a compliance escalation workflow instead of a chasing spreadsheet.

Audit-ready evidence in one click

Every campaign exports as an audit pack: a completion report covering every recipient, a signed PDF receipt for every signature, the campaign's append-only, tamper-evident event trail, and a SHA-256 manifest — audit trail software that produces audit-ready documentation on demand.

Workforce compliance automation (JML — joiner / mover / leaver)

Your HRIS pushes joiner, mover, and leaver events to our REST API — Workday, BambooHR, SuccessFactors, or your own system — and no native connector is required or provided. Each event assigns, reassigns, and retires the right policy packets, so policies follow the employee without anyone touching a spreadsheet.

Plans

Free forever for up to 20 employees (no card). Starter is $119/month, or $99/month billed annually, for up to 100 employees; Growth is $1.50 per active employee/month ($1.20 on annual billing) with a 100-employee minimum; Enterprise (required above 2,000 employees) adds custom contract terms, a dedicated account manager, 24/7 support, a planned EU data region, and procurement support. Paid plans have no trial: every paid plan is charged at checkout, from day one (Growth at the 100-employee minimum), and the Free plan is the way to try the product. Every paid plan carries a 14-day money-back guarantee: cancel within 14 days of your first charge and that charge is refunded in full. Free has nothing to refund.

Frequently asked questions

What is ReadSignFlow?

ReadSignFlow is a B2B compliance platform for workforce policy acknowledgment — a purpose-built way to prove your people received, confirmed, and signed the policies, bulletins, and procedures they're required to. Organizations distribute a document to every employee and contractor over email and the recipient portal (SMS, WhatsApp and Enterprise QR campaigns coming soon), track who has opened, confirmed, and signed the exact version, and export audit-ready evidence in one click. It is operated by Astrolabix LLC and built for compliance, HR, risk, and operations teams — not a generic e-signature tool.

How is ReadSignFlow different from DocuSign or a generic e-signature tool?

E-signature tools are built for one-off transactions — a contract, an offer, a form sent to a handful of known signers. ReadSignFlow is built for sending the same policy to your whole workforce: it enforces a read gate before anyone can sign, chases stragglers automatically, reaches frontline workers who have no corporate email, and tracks completion across the full population rather than only the people who opened an envelope. The practical differences are reach, manager escalation with per-person compliance tracking, and a one-click audit pack — see the full comparison at readsignflow.com/compare/esignature.

Can it reach staff who have no corporate email?

Yes — this is the core of it. ReadSignFlow sends each person a secure magic-link by email — a personal address works, no corporate mailbox needed — so frontline, deskless, and contractor staff read and sign on their own phone with no app and no login. The recipient portal also runs on a shared tablet in a break room, where each worker signs in with the email address on their staff record and a one-time code or their password. SMS, WhatsApp and QR campaigns (Enterprise) are coming soon. It closes the biggest gap in workforce compliance: the people who never see a corporate inbox but still have to acknowledge every policy.

How do I prove employees have read a policy?

Send it as a ReadSignFlow Read & Sign campaign. A read gate keeps the sign button locked until the recipient's device confirms they have reached the end of the document, and every acknowledgment records signer identity, intent, and a UTC timestamp in an append-only, tamper-evident event log. What you can put in front of an auditor is precise: this named person, from this device and IP address, confirmed reaching the end of this exact document version and acknowledged it at this moment. Export the campaign audit pack to hand it over: a completion report covering every recipient, a signed receipt for every signature, and the campaign's event trail.

How do I track employee policy acknowledgment?

From one real-time dashboard: every person moves through sent, delivered, opened, end reached, and signed, with filters by department, site, and role, and a live exception list of exactly who hasn't signed yet. This compliance tracking works for any document — policies, SOPs, safety bulletins, handbooks — and feeds the completion reports your managers quote and your auditors test. Employee policy acknowledgment stops being a spreadsheet you maintain by hand and becomes a status you can see at a glance.

What evidence do I get for an audit or inspection?

A one-click audit pack: a completion report with every recipient's status — the whole population, no sampling — plus a device-reported engagement timeline wherever one was recorded; a signed PDF receipt for every signature; a signatures CSV; the campaign's audit-trail CSV (campaign actions including reminders an admin sends from the campaign, each signature and decline, closure, and earlier exports); and a SHA-256 manifest so a regulator or auditor can check nothing has changed since export. The audit-trail CSV holds the newest 5,000 events and the manifest says if older ones were left out; a pack exported while the campaign is still open is marked provisional. You can inspect a sample at readsignflow.com/resources/sample-audit-pack.

Does it integrate with our HRIS or ATS?

Your HRIS or ATS pushes people and joiner/mover/leaver (JML) events to our REST API. Workday, BambooHR, SuccessFactors and others can all do this; there is no native connector to install, and we never hold credentials for your HR system. Policy assignments then follow your staff automatically as they join, change role, or leave — new hires are enrolled in the campaigns their role matches, movers pick up newly matching ones, and leavers' outstanding requests are closed while what they already signed stays on record.

How much does it cost?

ReadSignFlow is free forever for up to 20 employees — no card, no time limit. Paid policy acknowledgment software starts at Starter ($99/month billed annually, or $119 month-to-month, up to 100 employees), scales through Growth ($1.50 per active employee per month, or $1.20 on annual billing, with a $150/month minimum — $120/month on annual), and tops out at Enterprise (custom annual contract for 2,000+ employees, with custom contract terms, a dedicated account manager, 24/7 support, procurement support, and QR campaign mode once it ships — it is coming soon). Paid plans have no trial: every paid plan is charged at checkout, from day one (Growth at the 100-employee minimum), and the Free plan is the way to try the product. Every paid plan carries a 14-day money-back guarantee: cancel within 14 days of your first charge and that charge is refunded in full. Free has nothing to refund. Full plans at readsignflow.com/pricing.

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